Getyourtimeback.Automationthatrunsyouradminwhileyoudon't.
Every enquiry is acknowledged instantly, then a reply with real slots from your calendar is held for your approval (auto-reply optional), and the job is booked in one click. No double bookings, no after-hours leads lost. Built for trades, clinics, tutoring, cleaning and scaffolding businesses, priced on what it books you.
Leads going cold after hours while you're on a job
Every enquiry gets an instant acknowledgement, day or night
Back-and-forth messages just to find a time that works
Real slots from your calendar offered straight away
Double bookings and missed enquiries slipping through
One click books the job, no clashes, no lost leads
See it respond, draft and book
How the Apex system books the job
Instant response, any time of day
- New enquiries from your forms or ads are acknowledged immediately and you're notified
- Real available slots pulled straight from your actual calendar
- After-hours enquiries don't sit until morning, you're notified straight away
Built with n8n and Claude, connected to Google Calendar and the tools you already use.
A draft reply, held for your approval
- Every response is drafted first and held for approval by default. Auto-reply can be switched on later if you want it to send automatically.
- You see exactly what's going to the lead before it's sent
- One click approves it and the slot is confirmed
Human approval by default, so you're in control. Auto-reply can be switched on later.
A job booked, not just a lead captured
- Checks your calendar first, so there's never a double booking
- The job goes straight into your calendar once confirmed
- Every enquiry and booking logged, so nothing slips through
Runs on your existing calendar and tools, no new system for you to learn.
Every build is scoped to your business: a one-off setup fee, plus an ongoing monthly retainer for hosting, monitoring and maintenance, confirmed with you upfront.
From first call to hands-off, in four steps
Free audit
We look at how enquiries currently reach you and where they're going cold, slow, or unanswered. No cost, no obligation.
Proposal
You get a clear proposal: what we'll build, what it costs, and what it'll save you, in plain English.
We build & integrate
We build your lead-to-book system and connect it to your calendar and the tools you already use.
We run it for you
Hosting, monitoring, maintenance and improvements, every month, so it keeps booking jobs without you thinking about it.
Time savings calculator
See what a manual task is really costing you
260 hrs
Estimated hours freed up per year
£3900
Estimated cost saved per year
Rough estimate based on hours reclaimed and your hourly rate. Actual savings depend on the task and how it's automated.
Built on proven infrastructure, not proof-of-concepts
We build on n8n, Power Automate and Python, and use Claude and Gemini where AI genuinely helps. We're not a chatbot reseller and we don't sell hype.
Everything we build is monitored, and anything that touches money, customer communication or your accounts gets a human approval step before it acts unsupervised. If something needs your attention, you'll know before it becomes a problem.
Scope and price agreed upfront
Monitored, so you're alerted if something fails
Human approval on anything touching money or customer messages
Works with the tools you already use
Run by one person, not a sales team
Precision AI is founder-led: no sales team, just one person doing the work. Before this, I spent years as an ICT and data leader, building and maintaining the systems that businesses actually run on, so I've sat on both sides of the automation conversation: the one asking for it, and the one shipping it.
That means hands-on time in Power Platform (Power Automate, Power Automate Desktop, Power BI, Dynamics) alongside modern tools like n8n and Claude, so I can pick whatever actually fits your stack instead of forcing one tool on every problem. No account managers, no handoffs, no layers between you and the person who builds and maintains your systems.
What business owners ask us
Yes. Your data stays within the tools and accounts you already use. We don't pool client data into some shared model, and nothing is used to train AI models. Access is limited to what each system needs, built with the same security practices we'd want for our own business.
Ready to get your time back?
Book a free audit. We'll look at how enquiries reach you today and show you exactly how many leads the Apex system would book, at no cost and with no obligation.